Constitution

(Updated August 14th, 2019)

Constitution

Casual Gaming Club

Preamble: We, the members of the Casual Gaming Club, in order to facilitate the bonding of one another through the common interest of video games, do hereby establish this Constitution.

Article I: Definitions

  • “the Organization” or “the Club” or “CGC” means: the Casual Gaming Club Voluntary Student Organization (VSO) at the University of Michigan, as described in this Constitution.
  • “the Corporation” or “the Corp” or “CGC Corp” or “CGCorp” means: the Casual Gaming Corporation, a domestic nonprofit corporation, organized in the State of Michigan.
  • An “event” or “events” means: a physical Club meeting, at least partially organized, planned, marketed, or managed by the Organization.
  • “the University” means: The University of Michigan, Ann Arbor campus.
  • A “SOAS Authorized Signer” means: an individual determined by the University of Michigan Student Organization Accounts Service (SOAS) to be an authorized signer.

Article II: Name

Section 1: The name of the Organization will be Casual Gaming Club, henceforth referred to as CGC for the purposes of this document.

Section 2: It is also acceptable to refer to the Club as CGC, Casual Gaming, Casual Gamers Club, or Gaming Club.

Section 3: The name “Casual Gaming Club” is a state-registered trademark of Casual Gaming Corporation in the State of Michigan, and is subject to the licensing terms set forth by  the Corporation.

Article III: Purpose, Mission, and Functions of The Organization

Section 1. The purpose of CGC is established for the expressed purpose of bringing students, faculty, staff, and guests of the University of Michigan to engage in a gaming community in order to have fun and meet others.

Section 2. Mission: co create life-long relationships, life-long experiences, and life-long memories through video games.

Section 3. Functions: To provide a community for members to meet, bond, and fraternize with each other, the Club shall organize regularly scheduled events for members to meet, socialize, and play together in person as a healthy way for students to spend their leisure time, and also interact via community building events outside the interest of video games to further the community.  The Club shall also organize, operate, and moderate Internet mediums, including, but not limited to, chat rooms and social media pages for members to do the same, without attending physical events.

Section 4. The Casual Gaming Club understands and is committed to fulfilling its responsibilities of abiding by the University of Michigan policies and procedures.

Article IV: Membership

CGC is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, height, weight, or veteran status in its membership or activities unless permitted by university policy for gender specific Organizations.

Upon joining the Organization, all members agree not to undermine the purpose or mission of CGC.

There shall be two tiers of membership, as described.

  1. Membership with absolutely no obligation to paid dues (hereby “Maize Member” or “Maize Membership”). 
  2. Membership in which regular due payments are mandatory (hereby “Blue Member” or “Blue Membership”).
  3. A member may either be only a Maize Member or a Blue Member at any given time.

Maize Membership

Subsection 1: Eligibility: Any student, faculty, staff, or member of the University of Michigan community is eligible for Maize Membership given they have the ability to join student organizations on the University “Maize Pages”, an Internet service operated by the Center for Campus Involvement.

Subsection 2: Joining: Any individual who meets the eligibility criteria may request to join the Club through the Club’s website on “Maize Pages”, located at the web address: https://maizepages.umich.edu/organization/cgc.

Subsection 3: Rights of members: Maize Members shall have no rights as members of the Organization, and shall have no right to vote on any matter of the Club.

Subsection 4: Obligations of members: Upon joining, all Maize Members agree not to undermine the purpose or mission of CGC or violate the Discrimination and Harassment policy as described in the University’s Standard Practice Guide section 201.89-1.

Subsection 5: Ejection for inactivity: Maize Members are expected, but not required, to remain “active” in the club.  Activity is defined as regularly attending the Club’s physical or virtual events or participating on the Club’s Internet chat rooms or social media pages.  The Executive Board of the Organization may elect to eject and strip the membership of any Maize Member deemed not to be active by way of an Executive Board resolution.  The Executive Board retains the exclusive right to determine the criteria for which activity and inactivity is defined. Such ejected members may re-join the Club as members at any time.

Subsection 6: Ejection for other cause: Any Maize Member may be stripped of their membership and be ejected from the Club for any reason, at any time, and at the discretion of the President of the Club, or by majority vote of the Executive Board of the Organization.  Such ejected individuals shall permanently remain ineligible to rejoin the Organization unless amnesty is granted by way of Executive Board resolution.Upon joining the Organization, all members agree not to undermine the purpose or mission of CGC.

 

Section 2: Blue Membership

Subsection 1: Eligibility: Application for membership shall be open to any member of the public who wishes to join that supports the Purpose and Mission of the Organization.  Applicants must also meet the eligibility requirements for membership of the Corporation as defined in the Corporation’s by-laws. Membership is granted upon payment of dues.

Subsection 2: Due Schedule: The due schedule shall be described in the Corporation’s by-laws Article III section 2(a).  For reference, the current due schedule is listed below:

Membership term

6 Months

12 Months

Amount due (in USD)

$15.00

$30.00

All membership dues are payable to Casual Gaming Corporation.

Subsection 3: Relationship with the Corporation: Blue Membership in the Club also grants implicit membership in the Corporation for the University of Michigan, Ann Arbor chapter.  Removal of Blue Membership in the Club for any reason also implicitly removes membership in the Corporation. Likewise, removal of membership in the Corporation for any reason also implicitly removes Blue Membership in the Club.

Subsection 4: Rights of Members: All Blue Members considered to be in “good standing” have the following rights as members:

  1. They may vote in certain Executive Board elections.
  2. They may vote in other polls enacted by the Executive Board.
  3. They have any other rights granted to Blue Members, by the resolution of the Executive Board.

Subsection 5: Obligations of Members: Upon joining, all Blue Members agree not to undermine the Purpose or Mission of CGC or violate the Discrimination and Harassment policy as described in the University’s Standard Practice Guide section 201.89-1.

Subsection 6: Payment of Dues: All membership dues are payable to Casual Gaming Corporation, the Corporation.  Due payments shall grant membership for the amount of time specified in the membership term.  All rights and benefits of Blue Members shall cease when the membership term expires, and the member shall be considered to be “not in good standing.”

Subsection 7: Good standing: A Blue Member shall remain and be considered in “good standing” if the member is current on due payments.  That is, if the member has paid the appropriate dues, and the membership term has not yet expired, they shall be considered to be in “good standing.”  A Blue Member not considered to be in “good standing” shall be considered in “poor standing.”

Subsection 8: Due Waiver: An individual seeking Blue Membership that faces financial hardship may petition to the Corporation’s Board of Directors or the Organization’s Executive Board for a reduced membership due or a complete waiver of dues, although the Corporation’s Board of Directors ultimately reserves the exclusive right to alter the decision of such a waiver.

Subsection 9: Ejection for Poor Standing: Blue Members who are considered to be in “poor standing” for a consecutive period of seven (7) days shall be stripped of their Blue Membership and either be assigned Maize Membership if they are eligible or otherwise ejected from the Club.  Such ejected members may re-join the Club as members at any time.

Subsection 10: Ejection for Other Cause: Any Blue Member may be stripped of their membership and be ejected from the Club for any reason, at any time, and at the discretion by way of majority vote from the Executive Board of the Organization.  No amounts previously paid shall be refunded in such cases. Such ejected individuals shall permanently remain ineligible to rejoin the Organization unless amnesty is granted by way of Executive Board resolution.

Subsection 11: Refunds: There shall be absolutely no refunds of any Blue Membership payment for any reason.  Membership is considered an irrevocable, non-tangible service.

Subsection 12: Cancellation: A Blue Member may cancel their membership at any time by contacting an Officer.  

Subsection 13: Automatic Billing: By opting in to automatic renewal, you authorize the Corporation to initiate recurring charges from your specified payment method.  You have the right to cancel your authorization at any time by logging into your account at cgc.pw or by contacting an Officer of the Club.

Subsection 14: Binding Arbitration: All claims and disputes arising under or relating to this Article of this Constitution are to be settled by binding arbitration in the state of Michigan or another location mutually agreeable to the parties. The arbitration shall be conducted on a confidential basis pursuant to the Commercial Arbitration Rules of the American Arbitration Association. Any decision or award as a result of any such arbitration proceeding shall be in writing and shall provide an explanation for all conclusions of law and fact and shall include the assessment of costs, expenses, and reasonable attorneys’ fees. Any such arbitration shall be conducted by an arbitrator experienced in nonprofit corporations and shall include a written record of the arbitration hearing. The parties reserve the right to object to any individual who shall be employed by or affiliated with a competing Organization or entity. An award of arbitration may be confirmed in a court of competent jurisdiction.

Subsection 15: Survivability: Any duty to arbitrate under this Article of this Constitution shall remain in effect and be enforceable after termination of this Article for any reason. 

Article V: Executive Board

Section 1: General Powers: The affairs of the Casual Gaming Club shall be managed by its Executive Board.  The Executive Board shall have control of and be responsible for the management of the affairs and property of the Club.  The members of the Executive Board may be collectively called the “Officers” or “ Admins,” and an individual member called an “Officer” or “Admin”.

Section 2: Officer Quota: The Executive Board shall consist of no less than three (3) nor more than twenty-five (25) Officers.

Section 3: Constitutional Positions: The position of an Officer determines the rights and responsibilities of the Officer.  An Officer may only hold one position at any given time. All Constitutional positions are automatically Elected Officers.

  1. The President is an Elected Officer position and only one individual may hold this position at once.  The term length for President shall be one (1) year. The position shall have, but is not limited to, the following duties:
    1. They shall preside at all Executive Board meetings.
    2. They shall have general and active management of the business of the Organization.
    3. They shall have general superintendence and direction of all other Officers of the Organization and see that their duties are properly performed.
    4. They shall be a SOAS Authorized Signer.
    5. They shall define any Executive Board positions not described under Section 3 of this Article and appoint Officers to such position, as described in Section 4 of this Article.
  2. A Vice President of Operations, or VP of Operations, is an Elected Officer position and at most only two (2) individuals may hold this position at once.  The term length for this position shall be one (1) year. The position shall have, but is not limited to, the following duties:
    1. They shall work closely with the President to assist in the management of the Organization.
    2. They shall manage the day-to-day operations of the Organization.
    3. They shall be a SOAS Authorized Signer.
    4. They shall assist in the documentation of meetings.
    5. They shall assist in any otherwise unspecified tasks relevant to the Club as assigned by the President.
  3. A Vice President of Strategy, or VP of Strategy, is an Elected Officer position and at most only two (2) individuals may hold this position at once.  The term length for this position shall be one (1) year. The position shall have, but is not limited to, the following duties:
    1. They shall work closely with the President to assist in the management, ideation, and growth of the Organization.
    2. They shall actively participate in the strategy, budgeting and planning of the Organization.
    3. They shall assist in any otherwise unspecified tasks relevant to the Club as assigned by the President.

The Vice President(s) of Operations and Vice President(s) of Strategy are collectively known as the “Vice Presidents” or “VPs.”

Section 4: Non-Constitutional Positions: The President may define additional Officer positions as needed. All Non-Constitutional positions are automatically defined as Non-Elected Officers, as defined in Section 9 of this Article.

Section 5: Eligibility of Officers: All current and incoming Officers must meet the following criteria to be eligible for Officership.

  1. They must be Blue Members at the time of applying for Officership to be considered in “good standing.”  
  2. They must have been a Maize Member or Blue Member of the Club for at least one (1) semester.

Section 6: Eligibility for Constitutional Positions: All Officers seeking the positions of President, Vice President of Operations, Vice President of Strategy, or any Elected position defined in Section 3 of this Article must have been an Officer of an Non-Elected position for at least one (1) semester.

Section 7: Elections: For Elected Officer positions, as defined in Section 3 of this Article, a vote shall be held on an annual basis, or whenever there is a vacancy, which is defined  as less than one (1) Officer, in an Elected position, for each position due for election.

Subsection 1: Date: The annual election shall be held between the months the first day of March (March 1st) to the last day of April (April 30th), unless the election is to fill a vacancy, in which the election date shall be at the earliest convenience, as decided by the Executive Board.

Subsection 2: Nominations: Prior to the annual election, eligible Officers may nominate themselves to Elected positions.  An Officer may nominate themselves for the position of President, and not more than one Vice President position.

Subsection 3: Eligible Voters: Only current members of the Executive Board may vote in elections.

Subsection 4: Voting: The voting method shall be a two-preference instant-runoff majority voting method.  Every voting Officer casts up to two (2) votes, a First Choice vote, and a Second Choice vote, for every Officer position up for election.  When all votes have been cast, if all First Choice ballots leads to a majority, the majority winner wins the election. If no majority is reached, the last place candidate is eliminated.  The process is repeated until a candidate reaches a majority. For positions in which multiple individuals may hold the position, the highest winners fill the position until the position is full. An instant-runoff voting calculator may be used for this purpose.

Subsection 5: Ties: In the event of a tie in the instant-runoff voting method, the incumbent President and Vice Presidents decides the election, based on majority vote.

Subsection 6: Effective: All Officer and position changes shall become effective as soon as the outcome of the election is determined.

Section 8: Obligations of Officers: All Officers must attend at least three-fourths (¾) of all physical events organized by the Organization.  All Officers are also expected to attend all Executive Board meetings.

Section 9: Non-Elected Officers: Any eligible member may apply to become a Non-Elected Officer by submitting an application as designated by the President.  The applicant becomes a member of the Executive Board upon majority vote of the President and Vice Presidents. If a sitting member of the Executive Board submits a concern to the President regarding a particular applicant, the applicant must then be confirmed by a majority vote of the entire Executive Board.

Section 10: Removal of an Officer:

Subsection 1: Probationary Period: The President, at their sole discretion, may remove any Officer within the first sixty (60) days of their membership on the Executive Board, for any reason, without the consultation of any other member of the Executive Board.

Subsection 2: Non-Elected Officers: Any Non-Elected Officer that undermines, circumvents, or violates the Constitution of the Organization, or does not faithfully execute their assigned position as an Officer, may receive the following consequences. 

  1. They may be stripped of their position and membership on the Executive Board upon at least a two-thirds (⅔) vote by the uncontested Officers.
  2. They may be placed under a probationary period as described in Section 11 of this Article, upon at least a majority vote by the uncontested Officers.

Subsection 3: Vice Presidents: Any Vice President who undermines, circumvents, or violates the Constitution of the Organization, or does not faithfully execute their assigned position as an Officer, may be stripped of their position and membership on the Executive Board upon at least a two-thirds (⅔) vote by the uncontested Officers who have sat on the Executive Board for at least sixty (60) days. Following removal from their Vice Presidency position, they may re-apply for a Non-Elected Officer position.

Subsection 4: The President: Any President who undermines, circumvents, or violates the Constitution of the Organization, or does not faithfully execute their assigned position as an Officer, may be stripped of their position and membership on the Executive Board upon a one-half (½) vote by the Vice Presidents, and then at least a two-thirds (⅔) vote by the uncontested Officers, including the Vice Presidents, who have sat on the Executive Board for at least sixty (60) days. Following removal from their Vice Presidency position, they may re-apply for a Non-Elected Officer position.

Section 11: Officer Probation: If an Officer is placed under probation under Section 10, Subsection 1 of this Article, the President shall clearly communicate the Executive Board’s concerns about the offending Officer’s performance and lay out clear performance benchmarks that must be met in a specific timeframe. Otherwise, the Officer may be stripped of their position and membership on the Executive Board.

Section 12: Non-Disclosure: All Officers agree to keep the Organization’s Confidential Information confidential and to protect the confidentiality of such Confidential Information with the same degree of care with which it protects the confidentiality of its own confidential information, but in no event with less than a reasonable degree of care. Officers may disclose Confidential Information only to other Officers on a need-to-know basis, and only if such Officers have executed appropriate written agreements with the Organization sufficient to enable the Organization to enforce all the provisions of this section. Officers shall not make any copies of the Organization’s Confidential Information except as needed for official business. At the request of the Organization, Officers shall return to the Organization all Confidential Information of the Organization (including any copies thereof) or certify the destruction thereof.  For the purposes of this Section, “Confidential Information” shall mean any information designated by the President or the Vice Presidents as such.

Section 11: Control: All matters of the Organization shall ultimately be at the control of the Board of Directors of the Casual Gaming Corporation, the Corporation.

Article VI: Events

Although it is not mandatory for Maize Members and Blue Members to attend events, it is highly recommended in order to meet and know the other members, and have a better experience socially gaming.

Section 1: Official events are defined as events that the Club formally sanctions and bears complete responsibility for. 

Section 2: Unofficial events are defined as events that the Club does not formally sanction and does not bear any responsibility for. The Executive Board may reject an unofficial event and prevent advertising of the event on the Club’s media and communication platforms if it deems the event to be unfit, unsafe, or contrary to the Club’s values.

Article VII: Amendments

Section 1: This Constitution is binding to all members of CGC but it is not binding unto itself. Amendments to the Constitution may be proposed through any direct means to be discussed at a designated Executive Board meeting.

Section 2: The President reserves all rights to change the Constitution at any time without prior notice.

Section 3: Any changes in the Constitution will become effective immediately following a unanimous approval by the President,Vice Presidents, and at least a majority vote of the remaining Executive Board members. The Executive Board and members who may be affected by any changes will be notified of the changes.

Article VIII: Ratification

This Constitution must be ratified by all administrators to take effect and shall be reviewed every year.

Article IX: Statement of Compliance

CGC has read and agreed to fully comply with the University’s policies. We understand that the Organization’s registration is contingent on acceptance of these policies.